Proposal Rejection: Saying Thank You

Your grant wasn't funded, but it doesn't mean the grant process is over and that all opportunities are lost.

Did you follow the guidelines? Did you make a good case? Did you answer each and every question that the funder asked? Did you spell the names of the contact person correctly? Nothing can be overlooked and the smallest error (yes, even a typo or misspelled name) can lead to rejection.

If you think you did everything correctly and cannot see an obvious reason for your rejection (we'll discuss larger rejection issues in later postings), then it is a good idea to search for more details about your proposal.

It's fair to say that your rejection letter will offer little or no feedback. Assuming you have a strong relationship with a program officer, you can ask for feedback directly. Government agencies may provide comments or feedback with their rejection. Be careful not to overstep your relationship in this area.

Program officers are busy and may not like to get too involved with organizations that didn't receive their foundation's funding. A short phone call is the most appropriate. Make your conversation brief. Ask for suggestions. Ask if they would welcome another proposal from you in the future. Is there a timeframe for resubmission? Take notes and thank them for their time.

Thanking a funder even when you didn't get funded is a critical part of the grant process. Especially if a funder spent time helping you prepare your proposal for submission. A "thank you" can go a long way with anyone. Write a letter thanking the potential funder for their consideration and if you are still a good fit, even include an invitation to visit during an upcoming event at your organization.

Don't loose sight of a worthy funder just because they didn't write you a check this time around. Include them like you would any prospect into your fundraising strategy. Make sure they get newsletters, invitations to events, annual reports, etc. Be mindful of the things you mail to them...you don't want to look like you are wasting resources. However, if it matches the funders interest, make sure they see it.

A good foundation will value your efforts to keep them aware of your organization. Develop a strategy to build your relationship and if their feedback gives you an opportunity to apply again, don't let the chance pass you by.

~Cheers!